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The 2018 Texas CASA Conference: Tune In to CASA will take place Oct. 18-20 in Denton at the Embassy Suites by Hilton Denton Convention Center.

We have compiled and answered conference FAQs to help you start your conference planning.

Registration

When does registration open?
Registration will open on August 15 during business hours! Be on the lookout for an email announcing when registration is officially open.
What is the refund policy?
Full refunds will be granted if cancelled before registration closes. No refunds will be granted after registration closes, no exceptions. You can, however, substitute someone else for your registration.
Do I need to select my workshops during registration?
Yes – Based on feedback from past conferences, attendees will now select their conference schedule during the online registration process. You will register for each session, and the sessions you select will be the ones you attend onsite. Registration will be required to enter.
Are meals included in the registration cost?

The following meals are included with your registration purchase:

  • Thursday: Afternoon snack break
  • Friday: Morning & afternoon snack breaks, gala dinner
  • Saturday: Mid-morning snack break

Full, made-to-order breakfast is included with your stay at Embassy Suites.

Helpful tips prior to registration:

  • Inform your bank of the large purchase you are about to make with your credit card,
  • If you have Texas CASA Conference fees in your FY 2018 CVC or FY 2018 VOCA budgets, please be sure to pay for these fees prior to August 31 for CVC and September 30 for VOCA,
  • Have a unique email address ready for each registrant when registering a group of people, as well as their session preferences,
  • Be aware that each person will get their own individual email confirmation at the email address provided, and
  • If you “opt out” of Cvent (our registration system) you will not get updates or reminders regarding the conference or future Texas CASA trainings.

Hotel & Lodging

Where can I stay, and is there a discounted rate?

Texas CASA has secured a room block with discounted room rates at the conference hotel. The room block will not be available until you have registered for the conference. 

For your planning purposes, the discounted prices are: 

  • $149 + 13% tax = $168.37/night for single & double
  • $159 + 13% tax = $179.67/night for triple
  •  $169 + 13% tax = $190.97/night for quadruple
Is parking available at the convention center and hotel?

Yes! Complimentary surface parking will be available.

Which airport should I fly into?

The Dallas/Fort Worth International Airport (DFW) is roughly 20 miles from the hotel with a direct airport shuttle to and from the hotel. Visit the hotel website for directions and more information.


Schedule & Programming

Where is the Twilight Tunes Concert?
The Twilight Tunes Concert will take place at the Denton Downtown Square. A shuttle will be provided for attendees.
Can I bring a +1 to the Twilight Tunes Concert?
Yes! The Twilight Tunes Concert is presented by the Denton Visitors’ Bureau and all are welcome!
Can I bring a +1 to the Gala?
Yes! One additional gala ticket per attendee can be purchased during registration for $65.
What time should I arrive for conference?
The schedule outline for all three days of the conference is below.

THURSDAY | OCTOBER 18
10:00 a.m. – 5:00 p.m. | Check In & Exhibitors
9:00 a.m. – 12:00 p.m. | Meetings with the CEO (by invitation only)
1:00 p.m. – 4:30 p.m. | Concurrent Half-Day Institutes
6:00 p.m. – | Twilight Tunes Concert hosted by Discover Denton

FRIDAY | OCTOBER 19
8:00 a.m. – 5:00 p.m. | Check In & Exhibitors
9:00 a.m. – 10:30 a.m. | Opening General Session
10:30 a.m. – 5:00 p.m. | Tune In to You Wellness Lounge
11:00 a.m. – 12:00 p.m. | Concurrent Sessions
12:00 p.m. – 1:30 p.m. | Lunch on your own
1:30 p.m.  – 5:00 p.m. | Concurrent Sessions
7 p.m. – | CASA After Party

SATURDAY | OCTOBER 20
8:00 a.m. – 12:00 p.m. | Exhibitors
9:00 a.m. – 11:30 a.m. | Closing General Session

Additional Questions?

If you have any additional questions, please contact us at txcasa@texascasa.org.

Stay Connected!

Join our conference email list and receive updates on sessions, registration and more.