Home››Texas CASA Internal Request Forms››Formulario de Solicitud de Eventos y ReunionesFormulario de Solicitud de Eventos y Reuniones In order to successfully coordinate your meeting/event, please complete the form at least two months before publicizing your event. Your Name* Nombre Apellidos Your Email* Meeting/Event Name:* Audience:* Date(s) of Event:* Time Event Begins and Ends:* Projected Number of Attendees:*Including staff, guests, and facilitators Purpose of Event:1-2 sentences describing your goals for this meeting/eventVirtual Event & Webinar NeedsIs this event virtual or a webinar?* Yes No Does this event need to be recorded? Yes No How many presenters will this event have? Please select the visuals you expect to present: This webinar will include a PowerPoint This webinar will include a video This webinar will include sharing a screen (other than PowerPoint) Please identify attendee experience Attendees should ask questions via chat box Attendees should ask questions via audio Attendees should be seen via video Attendees should not have audio or video capabilities General PlanningFrom your department, who will be the main point of contact for event planning needs? From the Texas CASA staff, who will be working onsite at the event? Would you like the events team to help you brainstorm the look and feel of the event? Yes No Registration NeedsDo you need registration setup and support? Yes No Do you need name badges or name tents? Name Badges Name Tents No VenueDo you need assistance selecting and contracting with a venue? Yes No Preferred City/Area: Do you need a general session meeting room? Yes No General Session Room Set-Up: Chevron Classroom Crescent Rounds Hollow Square Pods Rounds Theater U-Shape Other; Specify If Other, Specify Room Set-Up: General Session Audio/Visual Needs:Offered by hotels at additional cost Lectern/Podium Screen Speakers LCD Projector Wireless Internet Access Extension Cords Flip Chart Easel Lavaliere Mic Handheld Mic Laptop Computer(s) Wireless Clicker Do you need breakout rooms? Yes No How many breakout rooms do you need? 1 2 3 4+ Breakout Room Set-Up: Chevron Classroom Crescent Rounds Hollow Square Pods Rounds Theater U-Shape Other; Specify If Other, Specify Breakout Room Set-Up: Breakout Room Audio/Visual Needs:Offered by hotels at additional cost Lectern/Podium Screen Speakers LCD Projector Wireless Internet Access Extension Cords Flip Chart Easel Lavaliere Mic Handheld Mic Laptop Computer(s) Wireless Clicker Food and Beverage NeedsDoes the event require food and beverage? Yes, this event will be catered by the venue. Yes, this event will need food from an outside source other than the venue. No You have selected to obtain food from an outside source, do you need assistance with this? Yes No Which meals will be paid for and provided to attendees by Texas CASA? Breakfast AM Snack Lunch PM Snack Dinner Lodging InformationIf your event requires lodging, do you need assistance with selecting and contracting with lodging options. Yes, I need assistance with lodging. No, the event requires lodging but I do not need assistance. No, the event does not require lodging. Number of Single Rooms:Including staff, guests and facilitators Lodging Arrival Date: MM barra DD barra AAAA Lodging Departure Date: MM barra DD barra AAAA Will Texas CASA be covering the cost?If not, guests are responsible for making and paying for their own reservations Yes No Post Event NeedsDo you need CEUs or a certificate of attendance? CEUs Certificate of Attendance Both No Do you need assistance with a post event survey? Yes No Project and Grant InformationCopy and paste image of event budget here:Include Department Code & Project Code Suelta archivos aquí o Selecciona archivos Tamaño máximo de archivo: 50 MB. Grant/Match Codes: Attach Agenda Suelta archivos aquí o Selecciona archivos Tamaño máximo de archivo: 50 MB. If not attached here, please send to the event planning team as soon as possible.
