2026 Texas CASA Conference : FAQs
2026 Texas CASA Conference:
Advocacy in Motion: Moving with Purpose and Heart
To help you plan your conference experience, we’ve put together a list of frequently asked questions.
Conference At a Glance
Dates: September 9-11, 2026
Ubicación: Embassy Suites by Hilton San Marcos Hotel Conference Center, 1001 E McCarty Ln, San Marcos, TX 78666
Audiencia: CASA staff, volunteers, and board members, and other child welfare stakeholders
Registration Cost: $400 per person (For CASA programs in Texas all expenses are allowable on both HHSC and VOCA grants.)
Registration Dates: Registration will open July 8, 2026, and close August 12, 2026.
Alojamiento: A group block will be available at the conference hotel as well as an overflow hotel nearby. Rooms are available on a first-come, first-served basis and room types cannot be guaranteed. Multiple reservations under the same name will not be accepted so please have the list of names ready if you need multiple rooms. The cost for lodging is $189/night plus tax. Instructions to book your room will be included in your confirmation email once you register for conference.
Frequently Asked Questions
General Registration
Registration includes all three days of conference – both general sessions with our keynote speakers, all workshops you select, the Thursday night gala and dinner, plus additional onsite activities and exhibitors.
The cost is a flat fee of $400 per person whether you attend some or all portions of the conference.
Conference registrations are unique to one attendee, are non-transferable and cannot be shared with another attendee.
Texas CASA is licensed to provide social work CEUs. You can purchase a CEU form during your registration for $20. You will need to have each workshop moderator sign your form in order for it to count toward your total CEU count. You can earn up to a total of 7.25 CEU hours during conference, depending on the workshops you choose. Not all workshops may count towards CEU hours. Whether a workshop counts toward CEU hours will be indicated on the workshop description during the workshop selection part of registration. General sessions do not count towards CEU.
Texas CASA does not offer CLEs.
You can make changes to your registration up until August 26 by modifying your registration. You will need the confirmation number from your registration confirmation email in order to modify your registration.
Yes, if someone can no longer attend, you may substitute their registration with someone else. To make a substitution, email Lindsey Lee at llee@texascasa.org. Email substitutions are allowed until August 26. After August 26, all substitutions will be made onsite. To make an onsite substitution, have the person attending pick up the name badge for the person they are substituting for and then visit the help desk located next to the conference check-in table.
To cancel your registration before August 26, modify your registration. Refunds will be granted up until registration closes on August 12 or the event reaches capacity, whichever comes first. You will need the confirmation number from your registration confirmation email in order to modify or cancel your registration. If you need to cancel your registration after August 26, please email Lindsey Lee at llee@texascasa.org.
A link to the payment receipt for you and/or your group is included in your registration confirmation email. You can also get a receipt by logging in to your conference registration by going to the registration link, clicking “Already Registered?,” and entering your confirmation number.
No worries. Go to the conference registration link, click “Already Registered?,” then click “Forgot your confirmation number?” and follow the prompts.
Meals & Lodging
If you are staying at any of the conference hotels, breakfast is included with your stay. During the conference, dinner is provided at the Thursday evening Nectar at Nightfall gala. All other meals are on your own.
San Marcos is full of great restaurants. Check out all of their restaurants on the visitsanmarcos.com website. We have partnered with the City of San Marcos to offer conference attendees their Deals and Discount pass which offers you deals at many restaurants, shops and other businesses around town. Sign up for their Deals and Discount pass aquí.
This year’s gala theme is Nectar at Nightfall. Just as hummingbirds gather nectar to sustain their remarkable journeys, this evening celebrates the people, relationships, and moments that sustain CASA programs and advocates in their work on behalf of children. Set against the backdrop of a twilight garden, the gala creates a warm and welcoming atmosphere where attendees can connect, reflect, and recharge while honoring the impact they make every day.
The visual palette draws from rich twilight hues including deep plum, indigo, violet, and midnight blue, accented with touches of gold, amber, and bright floral tones. Check out the Nectar at Nightfall Lookbook for inspiration on your gala ensemble.
Lodging is separate from the registration cost. Lodging at the conference hotel is $189/night plus tax.
A group block at the event hotel and two additional nearby hotels are available. Instructions to book your room will be included in your registration confirmation email. Rooms are available on a first-come, first-served basis and room types cannot be guaranteed. Multiple reservations under the same name will not be accepted so please have the list of names ready if you need multiple rooms.
If you do not see your conference registration confirmation email in your inbox after you register, please check your junk folder.
Workshops & Workshop Selection
You must select the workshops you wish to attend when you register for conference. Workshops are available on a first-come, first-served basis and you must be registered for a session in order to attend that session onsite.
General Sessions are automatically included in your registration.
View the available workshops and use the Workshop Selection Sheet to help your plan.
You can change your workshop selections to any available sessions by modifying your registration up until August 26. You will need the confirmation number from your registration confirmation email in order to modify your registration.
What if I want to change my workshops after August 26?
If you wish to change your workshops after August 26, check with the session moderator onsite once the workshop begins, to see if there are any open chairs in the workshop you want to attend. Attendees on standby for a workshop will be let in 5 minutes after the session begins if there are chairs available.
You can change your workshop selections to any available sessions by modifying your registration up until August 26. After August 26, check with the session moderator onsite once the workshop begins, to see if there are any open chairs in the workshop you want to attend. Attendees on standby for a workshop will be let in 5 minutes after the session begins if there are chairs available.
There is not a waitlist option for workshops that reach capacity. However, you may check with the session moderator onsite once the workshop begins, to see if there are any open chairs in the workshop you want to attend. Attendees on standby for a workshop will be let in 5 minutes after the session begins if there are chairs available.
We will send you an email on August 19 with the room assignments for your workshop selections. You will also receive your room assignments in your Know Before You Go email, which will be sent on September 2.
If you do not see these emails in your Inbox, please check your junk folder. If you still do not see them by the end of the day on these dates, please email Lindsey Lee at llee@texascasa.org.
Please print, take a photo of, or have your schedule easily accessible when you arrive at conference. We are unable to print or provide schedules onsite.
You can get a copy of your schedule by referring back to your confirmation email or by logging in to your conference registration by going to the registration link, clicking “Already Registered?,” and entering your confirmation number.
Unfortunately, we do not allow people who are not registered for the conference to attend sessions.
Miscellaneous
We recommend business casual attire for general conference events. Show off your CASA spirit by wearing your CASA gear. Please bring a sweater or jacket if you tend to get cold as room temperatures can vary.
We’d love to see your conference photos on social media. Use the hashtag #TXCASAConference and tag Texas CASA on Facebook @texascasainc, Instagram @texascasa, and LinkedIn @Texas CASA.
The City of San Marcos is a bustling city with no shortage of attractions, shopping and dining. See all that the city has to offer on the visitsanmarcos.com website. We have partnered with the City of San Marcos to offer conference attendees their Deals and Discount pass which offers you deals at many restaurants, shops and other businesses around town. Sign up for their Deals and Discount pass aquí.
To help with the reception of emails regarding conference from our event software, Cvent, you can add the following domain to your safe senders list:
- cvent.com
- cventmail.com
- cvent-planner.com
- cvtsv.comcvent.me
- cvent.cloud
How do I add domains to a safe senders list?
Follow these instructions based on your email service provider:
(Note: These links go to third-party YouTube videos. Texas CASA is not responsible or liable for their content or any content created by the video providers/producers.)
- Outlook, Outlook 365, Hotmail (newest version)
- Gmail (Note: use an asterisk before the @domain to encompass all emails from that domain. Example: *@cvent.com)
- iCloud
- Yahoo
Adding safe senders does not guarantee emails will avoid junk or spam filters as every email system has its own security networks, especially if using a corporate email. However, it will increase the probability conference emails from Texas CASA’s event management system, Cvent, will land in your inbox.
Please email Texas CASA’s Campaign Marketing & Media Manager, Lindsey Lee at llee@texascasa.org. Inquiries will receive a response within 24 hours during normal business hours.